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Visio

There are two types of PDF files – raster PDF and vector PDF. If your drawing will not convert, it is probably a scanned drawing saved as a raster PDF file. Unfortunately, there is no useful data in a raster PDF file for us to extract about the objects or text. When a drawing is scanned, it is reduced to a flat image, comparable to a snapshot or a photocopy. There’s nothing you can do except trace over it manually or with tracing software (raster-to-vector software). One way or another, you need to recreate it.

Our software is designed to convert vector PDF files. These files are created on computers using save, export, print-to-file, etc. These vector PDF files contain a rich data set and all the information we need to accurately extract the drawing and render it in a format Visio or AutoCAD, etc can digest.

For comparison sake, below is a snip of a raster PDF file at 500% where the characteristic “jagginess” or pixelation of raster PDF files can easily be seen. Below it is a snip of a vector PDF file which is remarkably smooth and clear even though it has also been zoomed to 500%. This visual method is a very easy and accurate way to determine if your PDF file is a raster or vector. Most people get both types of files so pdf2cad or pdf2picture may be useful for some of your files.

A raster PDF (scanned drawing) – jagged and grainy at 500% – you need raster-to-vector software to trace or recreate this or you’ll need to manually redraw it.

A sample vector PDF file at 500% – notice how smooth the lines are and how clear the text is. This type of file is best converted with vector-to-vector software like pdf2cad and pdf2picture.

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SVG in Visio is a versatile format for print and Web

Now, you can easily use SVG in Visio and other ps applications. Scalable Vector Graphics, the W3C and HTML5 standard (SVG) is one of the vector output formats in pdf2picture. Just select the PDF files you want to convert and choose SVG as the output format. The resulting file can be opened directly giving you an easy and accurate way to use SVG in Visio.

Using SVG in Visio is a perfect way to unlock PDF content.With the move to HTML5 applications, more and more programs are integrating internal SVG suppport. Visio is one of them. Now, you can convert any PDF file into SVG and open it in Visio in just a few steps which are outlined below. We are finding it to be a better choice that WMF for fonts support and text placement. Here’s how you do it:

The key steps:

1.    Use pdf2picture to convert your PDF file to SVG

2.   To open in Visio, choose Scalable Vector Graphics


3.    Once in Visio, right click on the drawing and Ungroup (ignore any errors Visio may present). You may need to delete an exterior container and right click to ungroup again.

5.    When fully ungrouped, you should see pink. Click anywhere outside the margins of the drawing and this will deselect all objects.

 

6.    You are now ready to select and edit whatever you want, including the text.

 

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When using a PDF file in Visio, it will initially be one grouped object. the best format to use is WMF. When opening the Windows Metafile, it should be come into Visio as one grouped object. In order to explode all of the individual, editable objects, you must right click on it and choose “Group, Ungroup” to unlock the contents. This may take a while if your file contains a very detailed drawing. In some cases, Visio will hit a practical limit and may stop responding. This is likely if the drawing has more then 200,000 objects. Stick with it, and it will eventually finish digesting the file. You’ll be presented with a drawing where every object is separate and highlighted in pink. In order to edit one object, you need to deselect everything by clicking somewhere outside the boundaries of the drawing and then select just the object you want to edit. It’s a good idea to immediately delete any sections of the drawing that you do not need as speed will improve as the number of object calculations decreases.

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If you want to edit the graphics in a PDF file in Microsoft Office or Visio, you’ll want to try pdf2picture. It operates in both vector and image mode and you can choose which is most appropriate at the time of conversion. Vector mode explodes the file into editable text and objects while image mode makes a high-fidelity copy of the file in an MS Office friendly format.

pdf2image is also available as a low cost option when you just need to use raster image formats. It is ideal for those who work on websites or printed publications like newsletters, brochures and customer bulletins.

To use the graphics produced by either pdf2image or pdf2picture in MS Office, you use Insert > Picture > From File… to add  the converted graphics into your document. If you used vector mode (Windows Metafile WMF/EMF), you can now edit text and graphic elements using the Office drawing tools.

Note: Neither pdf2image or pdf2picture are for converting Word documents or reports heavy in text.

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Normally yes, especially if you plan to edit the converted file. When converting to the scalable, vector formats WMF or EMF, you will need to ungroup the file before editing. We’ve made a tip sheet for each application Please download the ones that are of interest to you:

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pdf2picture converts PDF files into bitmap images as well as WMF, the native vector graphics format for Microsoft Windows. All of the Microsoft Office applications, including PowerPoint and Visio allow import of a variety of graphic types using “Insert, Picture from File”. Depending on the jb, you’ll want to convert using either vector or image mode:

Vector Mode– If you want to edit text or modify the graphic, you’ll want to choose a vector format – either WMF or EMF. Once you have your scalable file, follow the instructions to insert it onto a slide as editable objects. If you notice any problems with the appearance of your text, please see our font troubleshooting tips for how to map them. The fonts defined in the original file may not be on the target system or have a slightly different name.

Image Mode – If you want a true replica of the original file and do not have a need to modify the information, then choose image mode (PNG, GIF, JPEG). It will create a smaller file with high-fidelity.

In pdf2picture, WMF or EMF should be chosen if any of the following are of primary importance:

  • scalability
  • editability
  • ability to magnify with losing sharpness

In the following case, image mode should be chosen when:

  • No further editing is required
  • Image will not be scaled up in size
  • An absolutely identical match is required
  • to lock or protect the information from editing or copying

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It is definitely possible to edit PDF files in Visio! It involves just a few simple steps:

  1. Convert the PDF file to WMF or EMF (see which format produces the best results for your file) using pdf2picture. WMF and EMF are the native vector graphic formats for Microsoft applications. Note: if you have previously tried using pdf2cad to convert your PDF file for use in Visio, you might want to try pdf2picture now. Since the the resulting WMF file is a native Windows format, it usually produces a better Visio file.
  2. Open the WMF file in Visio. You can do this by “right-clicking” on the file and choosing “Open with Microsoft Visio” or by selecting “Open, File” (choose files type Windows Metafile (WMF). > details (PDF)
  3. Adjust your drawing. You should see your file on the screen now. Adjust your paper size and orientation if necessary. Ungroup the Drawing. Select “Shape, Grouping, Ungroup…” to explode the drawing into individual editable objects and you are ready to make any changes that you want.
  4. Save as Visio Drawing. That’s it. Once you save the drawing, it is now in the native .vsd format and ready to share with your colleagues if necessary

A Few Words of Caution

  • Is your drawing scanned? Before converting, make sure that your PDF file in not a scanned image. If it is, it can not be edited at the object level using this approach. To see if your file can be converted or not, open it in Adobe Acrobat and magnify it to 1000%. If the lines look smooth, you’ll have success. If the lines look jagged or boxy, it is scanned and you will need to use a different approach. > more on how to determine what type of PDF file you have.
  • Text as curves. Sometimes, when drawings are originally authored in CAD systems, the text is “plotted” when it is saved to PDF. This means that the text is converted to a series of pen strokes or “curves” and the character information is lost. In this case, you will not be able to edit the text but you will have a graphical representation of it that you can use or replace in context. If you just find that the font does not match the original file, you may need to use the font mapping feature during conversion.
  • Objects or shapes? When the drawing is saved to PDF, all information about pre-defined shapes is lost. When opened in Visio, an octagon is eight lines which can be grouped or ungrouped.
  • Mind your Memory. Because of the large number of objects in many Visio drawings generated from PDF files, you’ll need a bit of power on your desktop.  Every file is different so it’s hard for us to make general recommendations. If you find that the file is opening slowly or takes a while to refresh, you’ll need more memory. It’s not unusual for a converted PDF file to be comprised of more than 50,000 individual objects. This may sound intimidating but pdf2picture makes quick work of it!
  • Ask for Advice. If you try to convert a PDF but are not getting the results you expect, ask us to troubleshoot it for you. It’s free and we are happy to help you achieve optimal results. Just send your PDF file tous along with a brief description and your contact info. The most complete requests are handled first.

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